Preparing to resign

Resigning from a job can be both daunting and exhilarating, especially when you’ve been offered a new position. If you’ve done it before, it might not be as unnerving. To make the process smoother, it’s important to collect your thoughts and put your notice in writing. However, it’s crucial to avoid doing it in the heat of the moment or when feeling furious as it may lead to regrets. You don’t want to leave on bad terms, and your employer doesn’t want you to leave on a bad note either. As the saying goes, never burn your bridges, because you may meet the same people on the way back down.

Once you have decided to resign, it’s important to inform your line manager first, instead of your colleagues or peers. You don’t want them to find out through the grapevine. Also, draft your letter or email on your personal computer, not a work device.

Your resignation letter doesn’t need to be lengthy, but it should include the following:

  • Your name and address
  • The company name and address
  • The date
  • Dear…
  • Subject: Formal announcement of resignation
  • A note of thanks for the opportunity to work for the company and positive comments
  • You don’t need to mention the reason for leaving, and it can be best to leave it out if it could cause ill-feeling
  • Offer to help during your notice period wherever possible, such as finding your replacement
  • Ask them to confirm your last date of employment
  • Finish by wishing the company and employees all the best for the future
  • Yours sincerely
  • Your name

If you’re unsure what to include, be honest, polite, and professional. If you need further advice or guidance, please contact us on